Sunday, 12 May 2013
The list worked really well - I had much tidier and more focused actions for April that really helped me to engage with my lists (see also my post on coloured paper!) and could be certain that the items I had incubated would not be forgotten. When 1st May came round I brought out the list, scanned through it and put a couple of the items back onto my action lists. The rest stayed on the incubate list to be looked at in 3 weeks time and went back into the tickler (with the appropriate reminder).
This list is obviously a version of Someday/Maybe, but feels more active. I have always struggled a bit with the Someday/Maybe list. I can see its value and wish that I could utilise it better, but somehow I always feel slightly nervous about it for items that need to done at some point, just not now. I'm very happy to use it for items that I'd like to do, but don't actually matter if I don't get to them.
The incubate list is definitely the best route I have found so far to stay comfortable with that "not now but later" type of list.
Saturday, 4 May 2013
I have just reinvigorated my lists at work by printing lines onto A4 coloured paper and using different colours for different contexts. It's made them really enjoyable to work with - a simply change that has made a bigger impact than I expected. I have surprised myself at how much more engaged I feel with the contents of the coloured lists compared to the "boring" white paper lists. The tasks haven't changed at all and yet I am convinced that I have been more interested and productive since the change. The brain works in strange ways!
Aside from just enjoying the look of the colours, the change has a practical purpose which allows me to find my different contexts more quickly, as each has a different colour. I think this has definitely helped me to improve my processing speed.
I guess that sometimes the old saying "a change is as good as a rest" really can ring true. So I would recommend that if your lists are feeling a little stale, then even a small change can help you reconnect and get back on track.
Saturday, 27 April 2013
Friday, 6 July 2012
I recently embarked upon a project to write a statement about each of my Areas of Focus, personal and professional, following a piece on the David Allen Company Forums by one of the coaches, Julie Ireland. The idea is to envision success and write about how it would look and feel. I thought it would be good to share my first statement here. This is for one of my professional areas and it was great to go for wild success without any inhibitions:
I am working efficiently and proactively for the department making my scientists' lives easier. They feel confident that they can give me tasks and know these will be completed without fuss. My office is tidy but comfortable and an excellent workspace to complement my GTD system. The office is welcoming and my colleagues feel comfortable in asking for my help. The stationery area is tidy and items are well arranged and easy to find. I enjoy my work and manage my hours and workload to ensure that my health remains good and I have a good work/life balance.I felt really good after writing this and it has given me a feeling of greater purpose in my work. I am looking forward to taking the process forward with my other areas over the coming weeks and months.
Friday, 20 April 2012
I have just been lucky enough to win a David Allen Company Notetaker Wallet so will be testing this out as my capture tool for the next few weeks. The pen geek in me is already impressed with the pen which has a funky telescopic mechanism! I'll be sure to report back on how it performs...
Friday, 24 February 2012
- Friday, for me, felt too late in the week perhaps because the nature of my work throws a large number of small tasks my way (as well as larger more involved projects). If I picked up on items during the review, I wanted to have the time and option of doing them before the end of the week. A review on Friday gave insufficient time for this
- My energy levels often feel depleted by the end of the week - I wanted to give my review a good chance of being done properly and thoroughly
- Urgent items to be completed before the weekend had a habit of shunting my review so that I either didn't do it at all, or only managed a part of it. I didn't get the full benefit of a complete review and the weekly clean and current feeling.
I can really recommend trying out different days and times (morning is best for me) to find something that really fits with your routine and energy.
With my review on a Thursday, I have ingrained the habit and am reaping real rewards. My system is more comfortable and complete and my intuition on what actions to choose is really keen. This is one habit that I intend to hold onto!
Sunday, 19 February 2012
I have a reasonably solid system, which I trust, but a part of that trust is most certainly down to the weekly review and the uncanny ability that the process has to pick up on loose threads. If my reviews were more sporadic, I feel that the element of trust would be eroded and the safety net that the regular review provides would be rather holey. Building the habit each and every week has helped me to trust my system and fully take control of every area of my work with confidence.